Action Docket for Regular Meeting (01/14/2003)

Office of the City Clerk
January 15, 2003

Regular Meeting
Tuesday, January 14, 2003 - - 7:30 p.m.

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OPENING

1. Calling the Roll.

The Meeting was called to Order by Mayor Donley, and the City Clerk called the Roll; all Members of City Council were present, with Councilman Speck arriving at 7:45 p.m.
Council Action:_________________________________________________________

2. Invocation -- Moment of Silence.

City Council observed a moment of silence and then recited the Pledge of Allegiance.
Council Action:_________________________________________________________

3. Reading and Acting Upon the Minutes of the Following Meetings of City Council:

(a) The Regular Meeting of November 26, 2002;

(b) The Regular Meeting of December 10, 2002; and

(c) The Public Hearing Meeting of December 14, 2002.

City Council approved the Minutes of (a) the Regular Meeting of November 26, 2002; (b) the Regular Meeting of December 10, 2002; and (c) the Public Hearing Meeting of December 14, 2002, as submitted.
Council Action:_________________________________________________________

4. Report of the City Clerk.

City Council received the report of the City Clerk.
Council Action:_________________________________________________________

RECOGNITION OF YOUTH BY MEMBERS OF CITY COUNCIL

5. City Council Recognition of the St. Stephen's & St. Agnes Girls' Field Hockey Team.

City Council congratulated the team players for their outstanding and successful season, and endorsed the proclamation.
Council Action:_________________________________________________________

OPENING (continued)

6. Presentation of Proclamation Proclaiming January 15, 2003, as Martin Luther King, Jr. Day in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

7. Presentation of Proclamation Expressing Council's Appreciation for the Generosity of the Alexandria Council of Garden Clubs and the Beverley Hills Garden Club for the Holiday Decorations at City Hall.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

8. Presentation of Proclamation Expressing Council's Appreciation to the Kovalcik Family of Herndon for Their Donation of the Blue Spruce Tree at Market Square.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

9. Presentation of the 2002 Annual Report for the City of Alexandria.

The City Manager presented Council with the 2002 Annual Report for the City of Alexandria.
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER

CONSENT CALENDAR (10-14) (18-21)

Without objection, City Council removed docket item nos. 12, 13 and 14 from the Consent Calendar and considered them under separate motions.

10. Receipt of the Following Resignations From Members of Boards, Commissions and Committees:

(a) Alexandria Commission on Employment
Margaret Neustadt

(b) Alexandria Commission on Persons With Disabilities
Hope Harrison

11. Uncontested Appointments to Boards, Commissions and Committees:

(a) Alexandria-Caen Exchange Committee
1 Citizen-at-Large

(b) Alexandria Beautification Commission
2 Citizen Members

(c) Alexandria Commission on Aging
4 Citizen Members

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

(d) Alexandria Commission on HIV/AIDS
1 Member From and Representing the Alexandria Commission for Women

1 Citizen-at-Large

(e) Alexandria Early Childhood Commission
1 Representative of the Alexandria Child Care Directors Association

(f) Alexandria Environmental Policy Commission
1 Member From the Field of Urban Planning

1 Member From the Field of Intergovernmental Relations

1 Member From the Field of Sanitary/Environmental Engineering

(g) Alexandria Human Rights Commission
1 Representative From the Alexandria Commission on Persons With Disabilities

(h) Alexandria Public Health Advisory Commission
1 Non-Health Professional Member

(i) Alexandria Social Services Advisory Board
1 Citizen Member

12. Consideration of Entering into a Lease Between the City of Alexandria and the American Trucking Association for the Provision of Parking Spaces for the Public Safety Center.

13. Consideration of Allocation of Housing Trust Fund Monies to the Alexandria Redevelopment and Housing Authority (ARHA) for the Acquisition of 325 S. Whiting Street.

14. Authorization of Recommended Capital Allocations and Planned Expenditures.

END OF CONSENT CALENDAR

City Council approved the Consent Calendar as presented with the exception of docket item nos. 12, 13, and 14 which were considered under separate motions. The City Manager's recommendations are as follows:

10. City Council received the following resignations with regret: (a) Margaret Neustadt from the Alexandria Commission on Employment and (b) Hope Harrison from the Alexandria Commission on Persons with Disabilities; requested the Executive Secretary for Boards and Commissions to send the appropriate letters of appreciation and to advertise the vacancies in the usual manner.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

11. City Council (a) appointed Jacqueline Boltz as a Citizen-at-Large to the Alexandria-Caen Exchange Committee; (b) reappointed Chris Von Schoening and appointed Caroline Kennedy as Citizen Members to the Alexandria Beautification Commission; (c) reappointed Scott Frey and appointed Kathryn Edwards, Sandra Markwood and Helen McMaster as Citizen Members to the Alexandria Commission on Aging; (d) appointed Susan Butler as a Member from and representing the Alexandria Commission for Women and Carly Mannava as a Citizen-at-Large to the Alexandria Commission on HIV/AIDS; (e) waived the residency requirement and appointed Saskia Swider as a Representative of the Alexandria Child Care Directors Association to the Alexandria Early Childhood Commission; (f) reappointed Molly Theobald as a Member from the Field of Urban Planning and Adam Wilson as a Member from the Field of Intergovernmental Relations and appointed Andrea Valenti as a Member from the Field of Sanitary/Environmental Engineering to the Alexandria Environmental Policy Commission; (g) reappointed Chester Avery as a Representative from the Alexandria Commission on Persons with Disabilities to the Alexandria Human Rights Commission; (h) appointed Rita Mullen as a Non-Health Professional Member to the Alexandria Public Health Advisory Commission; and (i) appointed Joel Ludington as a Citizen Member to the Alexandria Social Services Advisory Board.

12. City Council authorized the City Manager to execute, on behalf of the City, the lease between the City and American Trucking Association for property at Mill Road, in substantially the form presented to Council, and acknowledged that the execution of the lease by the City Manager shall constitute conclusive evidence of City Council approval of the lease. (Separate Motion)

Note: Docket item nos. 13 and 14 were considered under one motion.

13. City Council approved the allocation of $627,000 in Housing Trust Fund monies to the Alexandria Redevelopment and Housing Authority as partial funding for the acquisition of real property located at 325 S. Whiting Street, and authorized the City Manager to execute all necessary documents. If the City and ARHA jointly determine that total project finances (when all on- and off-site units are eventually financed) are such that any of the monies advanced by the City (not limited to the $1.1 million allocation for Whiting Street) are no longer needed, then any excess funds would be returned to the City account from which it came. This accounting shall be made by City staff to the Affordable Housing Advisory Committee after the City has reviewed the total finances following completion of the project. (Separate Motion)

14. City Council authorized the capital project allocation and planned expenditures for the capital project as detailed in the Capital Improvement Expenditure Summary. (Separate Motion)

18. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage for Saturday, January 25, 2003.

19. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage for Saturday, January 25, 2003.

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

CONSENT CALENDAR (continued)

20. City Council received the Viewers' report.

21. City Council introduced and passed the Ordinance on its First Reading; set it for Public Hearing, Second Reading and Final Passage for Saturday, January 25, 2003.

END OF ACTION CONSENT CALENDAR
Council Action:_________________________________________________________

REPORTS AND RECOMMENDATIONS OF THE CITY MANAGER (continued)

15. Consideration of Update Report on Items Before the 2003 General Assembly Session.

Legislative Director Caton provided Council with an update on the items before the 2003 General Assembly. Mr. Caton was asked to keep Council apprised of the status of HB 1519 and SB 773 regarding limits on real estate tax rate.

City Council received the report and adopted the legislative positions that have been recommended by the City Council's legislative subcommittee.
Council Action:_________________________________________________________

16. Verbal Report on the Status of Proposed Improvements to the CSX Overpass at the King Street Metro Station.

Transportation and Environmental Services Director Baier reported on his discussion with respect to the mural on the abutments and the drainage issue with ponding on the sidewalk. The issues regarding the mural has been referred to Parks and Recreation for handling. Mr. Baier will move forward with removing a section of the sidewalk and install a slotted drain to alleviate the ponding of water.

Councilman Speck requested staff to see that the graffiti is removed on the Commonwealth Avenue overpass headed south. Staff will take care of it.
Council Action:_________________________________________________________

17. Verbal Report on the Three Corners of Lower King Street.

Planning and Zoning Deputy Director Ross and Assistant City Manager Jinks provided an update to the Council on the three corners of lower King Street. All looks positive at the moment.
Council Action:_________________________________________________________

REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES

None

ORAL PRESENTATIONS BY MEMBERS OF CITY COUNCIL

(a) Councilwoman Eberwein reported on the recent Metropolitan Development Policy Committee meeting and announced that Councilwoman Woodson is the new chair. She referred materials regarding Historically Underutilized Business Zones to Assistant City Manager Jinks for review to determine if the City is eligible and to report back.

(b) Councilwoman Woodson indicated that she is looking forward to serving as the chair of the Metropolitan Development Policy Committee and reported that she had looked into the HUB zones and the City does not have one. She hoped that the City might be able to get some kind of exemption.

(c) Councilwoman Woodson provided an overview of this year's First Night Alexandria which was a huge success.

(d) Vice Mayor Cleveland reported that he attended the Old Town Civic Association's recent meeting. City Manager Sunderland and Assistant City Manager Jinks were present. He asked Mr. Jinks whether the City has any concrete numbers regarding assessments which will be coming in the double digits? Assistant City Manager Jinks stated that the final figures will be available in February and City Council will be given a memorandum as soon as they are available.

(e) Councilman Euille, who sits on the WMATA Board of Directors, reported that the bus loop is being upgraded at the King Street Metro Station. He noted that fares and parking fees are increasing to assist in offsetting deficits. There will be three public hearings in the area.

(f) Councilman Euille spoke to the unfortunate disappearance of Cyril K. During, Jr. He was raised in the City of Alexandria. Mr. Euille has visited with the family and conveyed the Council's thoughts and prayers for a safe return of Cyril During. A $5000 reward is being offered. Anyone with information about Mr. During's whereabouts is asked to call the Criminal Investigations Section at 703-838-4711.

(g) Councilwoman Pepper spoke to the passing of Arlington County Board Chair Charles Monroe while conducting his first Board Meeting as Chair. The City sends its condolences to the family.

(h) Councilwoman Pepper brought to everyone's attention an article in The Washingtonian magazine recognizing Anne Boston Parish as being named "Washingtonian of the Year." Ms. Parish operates the Queen Street Clinic in Alexandria.

(i) Councilwoman Pepper noted that in the Wall Street Journal's Dow Jones Real Estate Index the average sales price for homes in the 22301 zip code is $267,000 to $331,000, which represents a 23 per cent increase.

(j) Councilwoman Pepper addressed a letter that was faxed to the Members of Council from Jim Warmsley, Transportation Chair, Sierra Club, Virginia Chapter. His e-mail stated that Congress is considering a rider to weaken the Clean Air Act which could have major implications for the Washington area. Mrs. Pepper encouraged her colleagues to sign onto the letter to Congress opposing such a rider.

ORAL PRESENTATIONS OF MEMBERS OF CITY COUNCIL (continued)

(k) Mayor Donley spoke to the 2003 Alexandria Technology Achievement Award. All nominations must be received at the Alexandria Chamber of Commerce by Friday, January 24, 2003.

(l) Mayor Donley, assisted by Youth Services Director Frazier, provided a PowerPoint presentation and overview of the Alexandria Developmental Assets Initiative. This is a project of Alexandria's Youth Policy Commission. (A copy of the PowerPoint presentation is on file in the office of the City Clerk.)
Council Action:_________________________________________________________

REPORT FROM THE CITY MANAGER

(a) City Manager Sunderland announced that the City has received another allocation of SPARC money from VHDA in the amount of 4.2 million dollars for the upcoming year.

(b) The City Manager provided an update on the Neighborhood Partnership Program which was highly successful. The results of the awards will be forwarded to Council with a schedule for next year.

(c) Mr. Sunderland reported that two years ago Council set up a Business Tax Audit Unit to go after all of the entities within the City which do their self-reporting and/or collect taxes for us. The last two years brought in 1.5 million dollars. We expended in those two years about $330,000 for the five staff people. This represents a good return.

(d) City Manager Sunderland reported that the contractor for the bridge foundations expects to start driving piles for the fenders around the channel piers soon and will last for about two months. This is in Maryland waters and is expected to be Monday through Saturday and limited to daylight hours.

(e) The City Manager spoke to the loss of Arlington Board Chair Charles Monroe. He was a wonderful person and recognized for all that he was and all that he did.

Vice Mayor Cleveland noted that he will be attending the wake for Charles Monroe. His passing is a great loss.

Councilwoman Woodson noted that Charles Monroe and his family are personal friends, and she will be attending the wake for Chair Monroe.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS

CONSENT CALENDAR (18-21)

18. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to amend the Old Town North Small Area Plan Chapter of the Master Plan to change the land use designation of the block bounded by North Pitt, North Royal, Princess and Pendleton Streets from RM/Residential Medium to CRMU-X/Commercial Residential Mixed Use.

ORDINANCES AND RESOLUTIONS (continued)

CONSENT CALENDAR (continued)

19. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to rezone the block bounded by North Pitt, North Royal, Princess and Pendleton Streets to CRMU-X/Commercial Residential Mixed Use (Old Town North) Zone, subject to a proffer.

20. Receipt of Viewers' Report regarding a request for vacation of a portion of the public right-of-way at 1700 West Braddock Road. (#14 12/14/02)

21. Introduction and First Reading. Consideration. Passage on First Reading of an Ordinance to approve a vacation of a portion of the public right-of-way of at 1700 West Braddock Road.

END OF CONSENT CALENDAR

City Council introduced and passed on First Reading the Ordinances for docket item nos. 18, 19 and 21; set them for Public Hearing, Second Reading and Final Passage on Saturday, January 25, 2003. Received the Viewers' report for docket item no. 20.
Council Action:_________________________________________________________

ORDINANCES AND RESOLUTIONS (continued)

22. Introduction and First Reading. Consideration. Passage on First and Second Reading of an Ordinance to adopt Supplement Number 68 to the city code. [ROLL-CALL VOTE]

City Council introduced and passed the Ordinance on its First and Second Readings. Ord. No. 4286
Council Action:_________________________________________________________

OTHER

23. Consideration of City Council Schedule.

Councilman Speck will be absent from the February 11, 2002 Regular Meeting.

Councilwoman Woodson would like a report regarding table fees charged at the Earth Day program.

Staff will report back with date(s) for breakfast meeting with Congressman Moran.

City Council received the revised calendar which includes (a) the Alexandria Technology Achievement Awards reception on Tuesday, March 11, at 6:45 p.m. in the Vola Lawson Lobby; (b) the Alexandria Technology Achievement Awards breakfast on Thursday, March 20, at 7:30 a.m. at the Mark Center Hilton; (c) the Alexandria Technology Achievement Awards luncheon on Friday, March 21, at noon at the Mark Center Hilton; and (d) the annual Earth Day program on Saturday, April 26, from 9:00 a.m. to noon at Four Mile Run Park.
Council Action:_________________________________________________________

CONTESTED APPOINTMENTS

24. Alexandria Commission on Employment
1 Citizen-at-Large

City Council appointed Debra Roepke as a Citizen-at-Large to the Alexandria Commission on Employment.
Council Action:_________________________________________________________

25. Alexandria Commission on Persons With Disabilities
1 Citizen Member

City Council appointed Patrick Reilly as a Citizen Member to the Alexandria Commission on Persons with Disabilities.
Council Action:_________________________________________________________

26. Alexandria Landlord-Tenant Relations Board
1 Tenant Member

City Council reappointed Jacqueline McClain as a Tenant Member to the Alexandria Landlord-Tenant Relations Board.
Council Action:_________________________________________________________

27. Alexandria Redevelopment and Housing Authority Board of Commissioners
2 Citizen Members

City Council reappointed Antoine Cobb and appointed Leslie Hagan to the Alexandria Redevelopment and Housing Authority Board of Commissioners.
Council Action:_________________________________________________________

28. Alexandria Sister Cities Committee
3 Citizen Members

City Council reappointed Kenneth Cohen and Tatyana Schriempf and appointed William Philipp as Citizen Members to the Alexandria Sister Cities Committee.
Council Action:_________________________________________________________

OPENING (continued)

29. Presentation of Proclamation Proclaiming the Week of January 19-25, 2003, as Jaycee Week in the City of Alexandria.

City Council endorsed the proclamation.
Council Action:_________________________________________________________

The Meeting was adjourned at 10:00 p.m.

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Note: The action docket is a summary of Council's meeting deliberations prepared largely for staff follow-up. Formal Minutes of the meeting, when approved by Council, become the official record of the meeting and of Council decisions made at the meeting.

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Public Notice

The City Council Legislative Subcommittee Meeting will be held in the Council Workroom beginning at 5:00 p.m. on Friday, January 17, 2003.

Please call the City Clerk's Office at 703-838-4550 to confirm that the meeting will be held.

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This docket is subject to change.

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Full-text copies of ordinances, resolutions, and agenda items are available in the Office of the City Clerk and Clerk of the Council. Meeting materials are also available on-line at https://alexandriava.gov/council.

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Individuals with disabilities who require assistance or special arrangements to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500 (TTY/TDD 838-5056). We request that you provide a 48-hour notice so that the proper arrangements may be made.

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Individuals who require translation services to participate in the City Council meeting may call the City Clerk and Clerk of Council's Office at 838-4500. We request that you provide a 48-hour notice so that the proper arrangements may be made.

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THE CABLECAST SCHEDULE OF GOVERNMENT MEETINGS ON CHANNEL 70 FOLLOWS:

As of 1/06/03

CABLECAST SCHEDULE OF GOVERNMENT MEETINGS
ON CHANNEL 70

JANUARY 2003

• January 7, Planning Commission, 7:30 p.m. *Live*

• January 9, School Board Meeting,7:30 p.m.*Live*

• January 10, Board of Zoning Appeals, 6:00 p.m. *Delayed CableCast 1/9*

• January 14, City Council Meeting, 7:30 p.m. *Live*

• January 15, Board of Architectural Review - Old & Historic District, 7:30 p.m. *Live*

• January 16, School Board Meeting, 7:30 p.m. *Live*

• January 17, City Council Meeting, 6:00 p.m. *Replay 1/14*

• January 22, Board of Architectural Review - Parker-Gray District, 7:30 p.m. *Live*

• January 25, City Council Public Hearing, 9:30 a.m. *Live*

• January 28, City Council Meeting, 7:30 p.m. *Live*

• January 30, City Council Meeting, 6:00 p.m. *Replay 1/28*